Accounts Payable Specialist (Part-Time)

We are looking for a detail-oriented Accounts Payable Specialist to support a U.S.-based company in the consumer wellness and e-commerce industry.

This is a part-time, remote contractor opportunity focused on managing day-to-day accounts payable operations, including invoice processing, vendor management, and AP communications.

You'll work closely with the Corporate Controller and Assistant Controller, taking ownership of routine AP activities while ensuring accuracy, timely processing, and compliance with internal approval procedures.

Location: Remote – Latin America
Schedule: Approximately 15–20 hours per week, with flexible working hours and availability during U.S. Eastern Time business hours.
Engagement: Part-time, ongoing contract

Responsibilities

• Process and enter vendor invoices into NetSuite, ensuring accurate invoice details, GL coding, and accounting period assignments.
• Review invoices for accuracy, completeness, and potential duplicates.
• Match invoices to purchase orders when applicable and attach supporting documentation.
• Coordinate invoice approvals with department managers and maintain appropriate payment holds until approvals are received.
• Monitor and manage the shared Accounts Payable inbox, responding to vendor inquiries and following up on outstanding invoices.
• Create and maintain vendor records, collecting required documentation such as W-9 forms and ACH payment information.
• Communicate with vendors to resolve billing discrepancies and obtain missing documentation.
• Collaborate with the Finance team to address invoice-related questions and support month-end closing activities.
• Escalate unusual or disputed invoices to the appropriate team members.