Consultant - ERP & Supply Chain Systems (EU / LATAM / NA / Asia)

RSB – Roundtable on Sustainable Biomaterials is a global, multi-stakeholder organisation dedicated to driving the truly sustainable development of the bioeconomy. Frequently recognised as an industry leader in supply chain sustainability, RSB applies its best-in-class sustainability framework across sectors including aviation, chemicals, materials, and shipping.

Our small, dedicated team operates remotely from countries around the world, working collaboratively with a diverse base of member organisations, industry partners, and policymakers. For more information, please visit www.rsb.org.

Purpose of This Call
RSB now invites eligible firms and individuals (“Consultants”) to indicate their interest in providing the Services described below. This Call for Expressions of Interest is not yet linked to a specific project or immediate assignment. RSB is building a pre-approved External Consultant Roster: a qualified pool of selected specialists and organisations that will be called upon for project-based work for the next 2-3 years.

We are primarily seeking to engage consultancy firms, agencies, and other established organisations, providers that can offer dedicated capacity, depth of expertise, and continuity across assignments. At the same time, we warmly welcome expressions of interest from independent consultants and other individual specialists whose qualifications and experience match the profiles sought. Throughout this document, “Consultant” refers to both firms and individuals unless stated otherwise.

Consultants accepted onto the roster will complete a brief onboarding process to become familiar with RSB’s systems, ways of working, and sustainability framework, so that engagements can begin efficiently when a relevant need is identified. When a specific project or capacity gap emerges, RSB will contact roster members whose profile best matches the assignment, share a defined scope of work, and invite them to submit a proposal.

Inclusion on the roster is an expression of readiness and fit and not a guarantee of immediate work or remuneration.

The Services
The ERP & Supply Chain Systems Consultant will support RSB Advisory Services in translating RSB standard and certification requirements into operational workflows and system controls. Consultants in this profile help clients embed traceability, chain-of-custody and certified-material reconciliation requirements into their existing ERP, procurement, inventory, production and sales processes. Work takes place within existing Advisory Services projects, with delivery focused on scope, timeline, budget and audit readiness, and on avoiding the creation of parallel spreadsheet-based processes.

Geographical scope: This call is open to consultancy firms and independent consultants based in, or with demonstrated working experience in, Europe, LATAM, North America and Asia. As this is a consultancy engagement rather than an employment position, there is no requirement to be located at an RSB office; assignments will be delivered remotely or on-site as projects require. Candidates with knowledge of industrial supply chains and operational practices in one or more of these regions are particularly encouraged to apply.

Role purpose: To support RSB Advisory Services clients in embedding RSB standard and certification requirements into their existing ERP, procurement, inventory and supply chain control systems, with a particular focus on traceability, chain-of-custody and certified-material reconciliation.

Full or partial coverage: Applicants are eligible whether they wish to cover the full scope or only a clearly defined subset of the technical areas and task requirements described below (partial coverage), based on their knowledge, skills and capabilities. Partial coverage applicants are encouraged to submit their candidacy as well.

Confidentiality: Due to non-disclosure and confidentiality commitments within RSB Advisory Services, specific project-related work cannot be attached to or disclosed in this call.

Key Responsibilities

• Contribute to mapping the client’s existing procurement, production, inventory and sales processes and the systems that hold them.
• Support the design of chain-of-custody data flows and controls, including identity preserved, segregation and mass-balance models, within the client’s existing ERP and operational systems, connected to current processes rather than maintained in parallel spreadsheets, and considering RSB Book and Claim registry requirements where relevant.
• Help translate RSB standard and certification requirements into ERP-enabled traceability controls, including material receipt, supplier certification checks, batch or lot identification, separation of certified and non-certified stock, mass-balance bookkeeping, transaction-level evidence, sustainability documentation and reconciliation points across procurement, production, storage, sales and dispatch.
• Define record-keeping, reconciliation points and evidence trails that are specific enough to support RSB audit requirements and practical enough for client teams to maintain after hand-over.
• Support the development of process documentation, standard operating procedures and training materials that enable client staff to apply the new traceability and chain-of-custody workflows consistently.
• Ensure an effective hand-over that reduces, rather than generates, follow-up demand on RSB’s Sustainability Foundations and Advisory Services teams.