Project Coordinator

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Job Title: Project Coordinator

About The Company

Our client is a real estate consulting firm and a real estate holding and development company that owns and manages multifamily apartment communities across the United States.

Job Description

Our client is looking for a Project Coordinator to provide administrative and operational support to the leadership team. You will help manage daily priorities, organize schedules and inboxes, coordinate tasks, and keep projects on track.

Responsibilities Of The Role

• Manage email inboxes, organize communications, and help prioritize incoming requests.
• Coordinate calendars, schedule meetings, and manage appointments.
• Organize and maintain Google Drive files, documents, and shared folders.
• Create, assign, track, and follow up on tasks using Google Tasks and project management platforms.
• Monitor project progress and ensure deadlines and deliverables are met.
• Follow up with team members and leadership regarding pending tasks and upcoming deadlines.
• Proactively communicate when tasks are delayed, identify outstanding items, and help keep everyone accountable.
• Assist with research, information gathering, and administrative projects using artificial intelligence tools.
• Provide general executive and operational support as needed.
  
  

Required Experience And Qualifications

• Strong organizational and time-management skills.
• Excellent attention to detail and ability to manage multiple priorities.
• Professional communication skills and the confidence to follow up with leadership and team members.
• Good English communication skills, with the ability to communicate clearly and professionally.
  
  

Preferred Skills

• Previous experience in an Executive Assistant, Administrative Assistant, Project Coordinator, or similar role.
• Previous experience supporting executives, business owners, or leadership teams.
• Background in real estate, property management, or real estate investment.
• Experience coordinating projects and managing workflows across multiple team members.
• Strong interest in artificial intelligence tools and their practical applications in daily operations.
• Experience with customer relationship management or project management platforms such as Asana.
  
  

Personality

• Proactive mindset, strong initiative, and the ability to work independently.
• Comfortable using technology and learning new software.
• Ability to quickly learn new tools and workflows.
  
  

Software & Tools

• Google Workspace, including Gmail, Google Calendar, Google Drive, and Google Tasks.
• Artificial intelligence tools such as ChatGPT, Claude, and Google Gemini.
• Customer relationship management or project management platforms such as Asana.
  
  

Schedule

Starting at approximately 10 hours per week, with the possibility of increasing to 20 hours per week.

Flexible schedule, with some availability during regular U.S. Eastern Time business hours required.

A consistent weekly schedule and the ability to participate in brief daily check-ins are preferred.

Salary And Benefits

• Payment in USD or Local Currency according to candidate's preference.

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